In preparation for the quadrennial visit, each department provides a detailed written description of past, current, and proposed research for each of the department's tenured or tenure-track investigators. The materials supplied conform to the format prescribed by the Director, Clinical Center. The resources, which the Clinical Center invests in each investigator's research, are enumerated (space, staffing, funds, as well as the administrative structure and flow of information within the research component of each Department). In addition, the previous Board of Scientific Counselor reports on the investigators are included.
This detailed volume of written materials, representing the clinical department's scientific efforts in its entirety, is provided to the members of the Board of Scientific Counselors site visit team approximately one month before the visit. The Clinical Center's Deputy Director for Clinical Care coordinates the visits.