KEY INITIATIVE:
PROTOCOL MAPPING

Organizational Priority #1

Improve infrastructure and develop new services for intramural clinical research program to support growth in clinical activity.

Leader(s)

Lisa Lacasse, Debra Byram

Collaborators

Nursing, Finance, Medical Records Department, Protocol Coordination Services, Planning, Information Systems, Clinical Departments, Institutes

Description

Protocol Maps are a translation of clinical research protocols into a descriptive, graphic format. Software has been purchased to computerize this translation and document against interdisciplinary activities of the protocol. The primary objective of the software is to create a robust strategic and financial planning tool for the CC.

Accomplishments-to-Date

• Summer, 1996. Manual translation of protocols into maps begins.
• December, 1998. Software chosen to computerize maps.
• April 1998. Pilot for software begins. Steering Committee formed. Preliminary work plan approved.
• April 1998. 387 protocols mapped manually to date -- 49%.

FY2000 Goals

• Complete pilot of Esphere software no later than December 15, 1999.
• Present and plan for full implementation of Esphere to CC Director's Executive Committee no later than 12/1/99.
• Recommend to CC Director by 12/1/99 organizational structure for protocol mapping implementation, including staffing, space needs, and operating budget.
• Have mapped/be documenting against 300 protocols by 4Q FY00.
• Provide some volume data for ABC by end of 2Q FY00 for protocols on Esphere.
• Assure coordination with ISD as development of a new Clinical Research Information System continues.